Your team stops being a switchboard. Outreach, day-of orchestration and follow-up run themselves — so they can do the work humans should.
We sit with your business. We find the operational problem costing you the most. We build the system that fixes it.
A conference with hundreds of registrants needs a coordinator chasing confirmations, fielding calls, calming no-shows, and running follow-up — for weeks. By Thursday you're the bottleneck — answering inbound while the next sponsor email sits unread, watching the no-show risk grow and not knowing who to call first. The work that gets dropped is the work that costs you the next event.
Kairos runs the full 21-day arc: pre-event outreach, day-of orchestration, post-event re-engagement. The same engine answers the phone as an AI receptionist. Every message, call and CRM update is logged with the reasoning that fired it. Built with KnvilLabs.
Coordinators stopped being switchboards. No-show rates dropped because the system called every at-risk attendee on the morning of the event. Inbound calls to the business stopped going to voicemail. The administrative work that normally consumes a person now runs itself.
One example deployment — a UK financial-adviser forum running on Kairos. Yours would be shaped to the work your business actually does.
Same engine. Two deployments. The administrative work runs itself — your team handles the work humans should.
Confirmation, calendar invite and pre-read pushed to every registrant. Bounces re-route to alternate channels.
Want one built for your business? The first conversation is free.
Book a discovery callTouchpoints fire on time, in order, without a human in the loop. Confirmations, reminders, last-mile directions, recovery calls, follow-up sequences — all on rails. The same engine handles inbound calls, books appointments and updates the CRM.
The system logs every outbound message, every inbound call and every CRM mutation with the reasoning that fired it. A coordinator can replay the system's decisions end to end.
Not the primary focus for this system.
Live attendance, RSVP conversion, call outcomes and recovery rates feed one dashboard. The next event is planned against what actually happened, not what was hoped for.
The first conversation is free. And useful either way.