Bespoke System Live

Reconciliation Engine

Stop chasing the agreement between systems. The engine matches the ledgers in the background and only surfaces what needs a human.

Industry
Retail, multi-location operations, B2B billing
Best for
Finance and ops teams reconciling POS against processor, payouts against invoices, or stock against sales — by hand, every week
How we work

We sit with your business. We find the operational problem costing you the most. We build the system that fixes it.

The Problem

Every week somebody exports POS to a spreadsheet, downloads the bank statement, and opens accounting. Ten thousand transactions, three sources of truth, none agreeing. By Friday the numbers nobody fully trusts go to the board. The next reconciliation is already overdue. The audit finds the gap before you do — and your float pays for it.

What We Built

A reconciliation engine that ingests every ledger as it lands — POS, bank, accounting, processor, inventory. It matches the easy cases in seconds. Only the mismatches that need a human ever reach the queue. Resolve one by hand and the engine saves the rule — the same kind auto-clears next time.

What Changed

The reconciliation queue went from ten thousand lines to a handful of real exceptions. Finance stopped doing data-entry and started doing decisions. The same engine handles POS-vs-processor, POS-vs-inventory, and processor-vs-invoices. Same logic, different ledgers.

Example deployment

One example — three ledger pairs a finance team would actually face. Yours would point at the ledgers your business already runs, with the rules your team already follows.

Live Reconciliation

One week of activity. 10,000 transactions.

The engine matches what it can. You only see what needs a human.

Progress0%
Matched
0
Partial
0
Exceptions
0
Ledger A
Accounting (POS register)
Records
10,000
  • ACT-2271Mon 13
    Card sale — register 2
    $50.00
  • ACT-2272Mon 13
    Card sale — register 1
    $24.50
  • ACT-2273Mon 13
    Card sale — register 3
    $78.20
  • ACT-2274Mon 13
    Card sale — register 1
    $152.00
  • ACT-2275Mon 13
    Card sale — register 2
    $33.60
  • ACT-2276Tue 14
    Card sale — register 3
    $17.40
  • ACT-2277Tue 14
    Card sale — register 1
    $25.00
  • ACT-2278Tue 14
    Card sale — register 2
    $99.50
  • ACT-2279Wed 15
    Card sale — register 3
    $41.20
  • ACT-2280Wed 15
    Card sale — register 1
    $312.00
  • ACT-2281Wed 15
    Card sale — register 2
    $88.00
  • ACT-2282Wed 15
    Card sale — register 3
    $60.00
  • ACT-2283Thu 16
    Card sale — register 1
    $250.00
  • ACT-2284Thu 16
    Card sale — register 2
    $14.99
+ 9,986 more
Ledger B
Bank deposits
Records
9,830
  • BNK-9420Mon 13
    Card processor deposit
    $48.30
  • BNK-9421Mon 13
    Card processor deposit
    $24.50
  • BNK-9422Mon 13
    Card processor deposit
    $78.20
  • BNK-9423Mon 13
    Card processor deposit
    $147.29
  • BNK-9424Mon 13
    Card processor deposit
    $33.60
  • BNK-9425Tue 14
    Card processor deposit
    $312.00
  • BNK-9426Tue 14
    Card processor deposit
    $23.98
  • BNK-9427Tue 14
    Card processor deposit
    $17.40
  • BNK-9428Tue 14
    Card processor deposit
    $49.50
  • BNK-9429Tue 14
    Card processor deposit
    $50.00
  • BNK-9430Wed 15
    Card processor deposit
    $41.20
  • BNK-9431Wed 15
    Card processor deposit
    $88.00
  • BNK-9432Wed 15
    Card processor deposit
    $60.00
  • BNK-9433Thu 16
    Card processor deposit
    $14.99
+ 9,816 more

Want one built for your business? The first conversation is free.

Book a discovery call
How it fits the three pillars

One engine. Automation, audit and anomaly detection across every ledger pair.

Automation

The engine ingests every ledger as it posts and matches what it can with no human in the loop. Identical entries match 1:1; combined deposits match by sum-and-window; predictable processor fees match by saved rule.

Audit Trails

Every match — automatic, partial, or manually resolved — is logged with the rule that produced it. A finance lead can replay the decision behind any matched pair, and every manually-saved rule is versioned.

Anomaly Detection

Only what the engine cannot close reaches a human: timing gaps, missing records on one side, unexplained deltas. The mismatches that matter rise to the top instead of being hidden in the noise.

Analytics

Not the primary focus for this system.

Next Step

Want one built for your business?

The first conversation is free. And useful either way.